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DENTL-A4.EXE
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Procedure for Foreign Addresses:
overview
[those outside of the U.S.A.]
Once you select U.S.A as the country of usage in the International ì
Installation Menu, the program presents items in the address that ì
are specific to the U.S.A., such as 'zip code' and 'state.' These ì
address elements are omitted when any other country is selected.
Regardless of the country selected at the International Installation ì
Menu, you always have the option of creating information specific to a ì
country by using the 'COUNTRY=' logic available to you in COMMENT1. ì
Let's say that you were placing the name of the country in the 'CITY' ì
line but ran out of space. If you then place the phrase 'COUNTRY=' ì
anywhere in COMMENT1, the program will take that country name and print ì
it on the same line as the city on your label, following the city. For ì
example, if you have this phrase in COMMENT1:
COUNTRY=Australia/
When you print a label, the program will sense that you want to ì
print a country code that does not fit within the data entry screen and ì
will then place 'Australia' after the the CITY. Observe that this ì
program must see a '/' at the end of your country code to signify ì
the country. Note also that the program will print out the entire ì
country code you enter between 'COUNTRY=' and '/', regardless of how ì
may characters long that code is.
Sorting by country code:
If you wish to sort by country code in some or all of your addresses, ì
then you would use the 'COUNTRY=' logic of COMMENT1 for your country ì
name. Later, you could then select out those records unique to any one ì
country by using the logic referenced in Appendix A-2:
Appendix A-2:
Logic behind Comments/name/city selection
[select out records in 7 different places in program]
Procedure for Canadian and Foreign Addresses:
[when entered into the Patient File]
With respect to the state validation file:
Although you could change the values in the State validation file in ì
earlier versions of this program, that ability to alter values has been ì
removed since this data is static. In addition to states and ì
territories, you can also have these two entries: '--' and 'NA'. ì
Either value could be used for foreign countries.
è Both of these are valid 'states' and can be used during data entry.
Values in State validation file:
AL = Alabama MT = Montana
AK = Alaska NE = Nebraska
AS = American Samoa NV = Nevada
AZ = Arizona NH = New Hampshire
AR = Arkansas NJ = New Jersey
CA = California NM = New Mexico
CZ = Canal Zone NY = New York
CO = Colorado NC = North Carolina
CT = Connecticut ND = North Dakota
DE = Delaware CM = Northern Mariana Is.
DC = District of Columbia OH = Ohio
FL = Florida OK = Oklahoma
GA = Georgia OR = Oregon
GU = Guam PA = Pennsylvania
HI = Hawaii PR = Puerto Rico
ID = Idaho RI = Rhode Island
IL = Illinois SC = South Carolina
IN = Indiana SD = South Dakota
IA = Iowa TN = Tennessee
KS = Kansas TX = Texas
KY = Kentucky TT = Trust Territories
LA = Louisiana UT = Utah
ME = Maine VT = Vermont
MD = Maryland VA = Virginia
MA = Massachusetts VI = Virgin Islands
MI = Michigan WA = Washington
MN = Minnesota WV = West Virginia
MS = Mississippi WI = Wisconsin
MO = Missouri WY = Wyoming
NA = Not Applicable
-- = Not Applicable
Note for foreign addresses,
EXCEPT Canada, Australia, England, and Israel:
If you enter either 'NA' or '--' for your state and '0' for zip, then ì
these two items are omitted in the label. Insert your foreign address ì
in the space for the city, where you have 40 characters. An example ì
would be:
CITY: The Netherlands
or
CITY: Tokyo, 150 Japan
===== Overview of placing country code into Comment1 =====
If, for example, you have a Canadian address label that requires you ì
enter 'Canada=' as per the instructions below. You do not have to type ìè in the phrase 'Canada=' every single time into Comment1. If you ì
anticipate that you will be using Canadian addresses frequently, then ì
you can create a default value for this phrase by going to the Main ì
Program Menu and select the Other Options Menu. Once there, select 'C) ì
Customize this system to your needs'. Once in the Custom Options ì
Menu, observe this option:
2) Default State, City, Area Code. Sex ID, Address2, Comments 1 & 2
After you select this option, you can enter this value as a default ì
into 'Comment1':
Comment1: Canada=
From that point on, all records you ADD to the Patient file will have ì
that phrase as a default value.
Upper\lower case conventions are irrelevant. These values are all ì
interpreted the same:
CANADA=v6a1a4
Canada=V6A1A4
CANada=V6A1a4
canADA=v6a1A4
===== Canadian addresses: =====
The Canadian Post Office requires that their 6 character 'Postal Code' ì
occupy one line by itself below the address, with a space between the ì
two sets of 3 characters. This program will accommodate this ì
requirement if you observe the following: insert either 'NA' or '--' ì
into state and '0' into zip, as per above. Place all of your address ì
information including the city but not the 'Postal Code' into the ì
Address1 and Address2 lines of your Patient record. Then place the ì
'Postal Code' by itself on the comment1 line in this format:
COMMENT1: CANADA=V6A1A4
This phraseology of 'Canada=' can occur anywhere in Comment1 and the ì
'Postal Code' should be entered WITHOUT any spaces. Once the program ì
detects that you have a Canadian address, it will apply a space in this ì
manner in the last line of the label:
V6A 1A4
Lets say that this is the address you want to place into the Patient ì
record:
Foster Technology
343 Railway
Vancouver, B.C. V6A 1A4
You would place this into the Patient record in this manner:
Company name: Foster Technology
Address1: 343 Railwayè Address2: Vancouver, B.C.
Comment1: CANADA=V6A1A4
Note that you are inserting the city and province into address2 while ì
leaving 'City' blank. This is crucial because the program will place ì
the 'Postal Code' into the last line on the label normally reserved for ì
city.
===== Australian Addresses: =====
The Australian Post Office assigns a 4 digit 'Post Code'. This number ì
can appear after the state. Let's say that you had written down this ì
address:
Australian Tool and Die, Ltd.
1307 Botany Road
Mascon
New South Wales
2020
You would then enter that data into the program in this manner:
Company name: Australian Tool and Die, Ltd.
Address1: 1307 Botany Road
City: Mascon N.S.W.
Comment1: AUS=2020
Once the program detects that you have placed 'AUS=' anywhere into ì
Comment1, the program will then take that 4 digit code and place it at ì
the end of the data entered into the 'City' line. Where you entered ì
'Mascon N.S.W.', the program will print out on line 5 of the labels: ì
'Mascon N.S.W. 2020'.
Note that you could place the 'Postal Code' at the end of the 'City' ì
line, space permitting.
For another example of an Australian address, let's say that you had ì
written down this address on a piece of paper:
Minet Australia Ltd.
40th Level
100 Miller Street
North Sydney, New South Wales
2060
You would enter that address into the program in this manner:
Company name: Minet Australia Ltd.
Address1: 40th Level
Address2: 100 Miller Street
City: North Sydney, NSW
Comment1: AUS=2060
è
the program would then move the '2060' Post Code to the 5th line of ì
the mailing label, following 'North Sydney, NSW'.
Note that when you enter the Post Code into Comment1, make sure that no ì
spaces appear in 'AUS=2060'. The program knows that the Australian ì
Post Code is 4 digits long and will not incorporate into the mailing ì
label any additional characters or digits that follow your 4 digit Post ì
Code.
===== Israeli Addresses: =====
The Israeli postal system assigns a 5 digit Postal Code, which follows ì
the city on printed labels.
Let's say that you have this address written down:
Haim Factor
Jackson Factor Associates
P.O. Box 1304
Kiryat Tivon
36112
You would enter that data into the program in this manner:
First name: Haim
Last name: Factor
Company name: Jackson Factor Associates
Address1: P.O. Box 1304
City: Kiryat Tivon
Comment1: IL=36112
When the program sees 'IL=36112', the program knows that this is a ì
5 digit Israeli Postal Code and will print it out on the fifth line of ì
the mailing label, following the city.
Observe that it doesn't matter where in Comment1 the 'IL=36112' ì
appears.
===== Great Britain: =====
The British postal codes can be of varying length. These, for example, ì
are all valid codes:
B26 3QNè WS7 8XT
BS2 0QE
CH1 4LS
LS11 0LW
TW14 0PH
You can insert the code in one of two places: either after the City or ì
in Comment1. If you use the Comment1 line, precede the code with ì
'UK=', then follow the code by '/' to signify to the program that the ì
code has no more characters. Specifically, to place 'LS11 0LW' in the ì
Comment1 line, enter: UK=LS11 0LW/
When the program sees 'UK=LS11 0LW/', the program knows that this ì
is a British Postal Code and will print it out on the fifth line of the ì
mailing label, following the city.
Observe that it doesn't matter where in Comment1 the 'UK=LS11 0LW/' ì
appears.